Bostik UK is using Carval’s HR Unity technology to manage administration for 415 staff across its three sites in Stafford, Leicester and Dalton. In fact, the adhesive specialist company has adopted the tool to manage all employee data, including benefits, training and holiday entitlement for all of its staff, with plans to integrate absence management.
The company is currently rolling out the online employee self-service feature, helping to meet its environmental targets to reduce paper use and benefitting employees by providing them with full control of their personal data. Since first implementing the technology, the organisation has seen efficiency benefits from time saved in HR reporting and management, and expects a return on investment within three years.
Bostik UK selected HR Unity for its single, central HR database and comprehensive yet easy to use reporting functionality, which its previous system was unable to match.
“We realised that we needed to invest in a new system – our existing HR software was not up to the job and we wanted to introduce more automation in our HR processes and improve management and reporting,” explains Manny Richter, HR Director at Bostik UK.
The company records all employee details and HR data in the single database – from when an employee joins the company to their address, qualifications, next of kin, bank details, company benefits, pension and vehicle details. It has also been able to tailor the data entry screen to include its unique employee reference numbers. And, it is implementing the self service HR module to engage with employees and reduce the administrative burden on the HR team. That means it can provide employees and managers with instant and secure access to personal information 24 hours a day.
The organisations also plans to introduce the Carval’s Time and Attendance solution, integrating data with the company’s payroll bureau to provide an accurate and up to date record of working hours. In fact, the existing card access system used to record attendance will be replaced by a biometric system, using an individual’s thumb print as identification.
Gareth Smith, from the HR team at Bostik UK, says:
“It used to take us three days just to work out our monthly headcount figure, now it takes just a few minutes. And we can respond to requests easily and quickly. HR Unity has had a huge impact on our productivity. With the time savings and efficiency benefits we expect a return on investment within three years – it’s a really positive system for us.”
John Ovington, Sales and Support Director at Carval also says: “For companies like Bostik UK, implementing integrated HR software can pay dividends in many ways. From giving employees the ability to manage and update their own records, to providing a single HR database that reduces the HR administration burden, eliminating manual paper work and giving more accurate records. It saves time all round and frees up the HR team’s time to concentrate on strategic HR to enhance employee wellbeing and productivity.”