Dartmoor National Park Authority has chosen hfx’s Etarmis solution to manage staff working hours. Using Etarmis the National Park records all annual leave entitlements and balances and enables staff to review their flexi hours and request holiday time. The solution also provides secure door access for Authority premises. The Authority chose Etarmis over competitor solutions for the ease of transition and the ability to manage secure access to premises and support staff work-life balance.

The self-service feature is particularly beneficial, enabling staff at its head office and Visitor Centres and its remote workers to change and update their own personnel records online, check balances for flexitime and hours worked and request holidays and other absence.

Neil White, Head of Organisational Development at Dartmoor National Park said: “We found that hfx Etarmis offered a cost effective solution, plus the transition was easier – we were already familiar with hfx’s previous system. It gave us continuity of service and we knew that it was a proven solution.”

Staff are using hfx’s proximity card to enter the office locations which has improved security of buildings for staff and property. Staff who work remotely or from home are also able to log in and out remotely from their desktop.

Managers are able to refer to the system to check leave and hours balances of their teams and quickly identify any staff working long hours or over their credit limit. The Leadership Team regularly review reports to identify potential workload hotspots or issues which if unaddressed may lead to sickness absence, stress or other health related issues. The Finance Team also use reports to identify outstanding time off in lieu (TOIL) and flexitime balances for accounting purposes.

“We are definitely more efficient – we already had good flexible working practices in place, but how we manage this is now greatly improved. hfx’s support has been very good. At the end of the day the product is excellent and the support makes the extra difference,” added Neil White.

Alex Boa, Director at hfx said: “Etarmis offers organisations like Dartmoor National Park Authority a flexible and easy way to manage staff working hours. It enables managers to access data and oversee staff working hours to ensure that the work life balance is managed, helping to ensure staff wellbeing. It is also a fair and transparent way to manage flexible working hours that staff find highly motivating.”

hfx’s Etarmis integrates with all the mainstream HR systems (including Oracle, SAP, PeopleSoft, Northgate and Software for People), enabling organisations to manage flexible working, while keeping employee data synchronised across HR and payroll systems.